Office Consultancy
Do you know your office needs to change, but you're not sure how? Perhaps you're struggling to resolve an HR issue such as talent retention, and office design may be part of the answer. If so, you might be considering engaging a workspace consultant.
But what does a workspace consultant actually do? How can they actually help your business? This will depend greatly on the needs of your company and the exact consultant you appoint, but there are several ways in which a workspace consultant can provide value to your business.
In this article, we'll go through 10 of the most common and beneficial ways that workspace consultants add value. By the end, you'll know if you have any of these challenges and if a workspace consultant would be beneficial. You'll be ready to explore potential consultancy options.
Workspace Strategy
Real estate and staffing costs are the highest overheads of almost every company. Despite this, very few companies have a clearly defined workspace strategy. As a result, their offices limit the performance of their people and hinder company growth.
A workspace strategy is a plan to optimise the impact your office(s) have on your company's overall strategy. It helps you to reduce real estate costs. A workspace consultant can help you to create, update, or improve your workspace strategy. With a well-defined workspace strategy, you will be able to create an office that maximises your company's performance. To learn more, read What is a Workspace Strategy and Why Do You Need One?
Space Selection
Leasing or purchasing a new office will be one of the biggest investments your company will make in a decade. It’s crucial that you choose an office that will maximise the performance of your business and your people, both now and in the future.
If your workspace strategy identifies that you do need to move to a new office, your consultant will also be able to help you define the criteria for your new office. If you have already identified that you need to relocate, a workspace consultant will help you by reviewing that decision. Either way, you can be much more confident in deciding where to relocate to, knowing that a professional has helped you define your needs. Read How to Choose a New Office to learn more.
Space Utilisation
Despite prime office space being so expensive, many office designs are very inefficient. Outdated design traditions and a lack of planning mean that many offices have 30-40% wasted office space. Eliminating this wastage at your company could save hundreds of thousands of pounds every year.
A workspace consultant will be able to use occupancy analysis and surveys to get a detailed understanding of how your people use your office. Using this data and their experience, your consultant can then work with your designer to create a layout that is much more space-efficient. You can then move to a smaller, cheaper office, or sub-let some of your existing office to reduce your real estate costs. To learn more, read How to Improve Your Space Utilisation.
Staff Productivity
Productive staff are the cornerstone of every successful company. However, ensuring your people are as productive as possible in your office can be challenging. Research has shown that the average UK office worker is productive for less than 3 hours each day!
As the place environment where your people spend so much time, it's no surprise that it has a huge impact on their productivity. There are many different aspects to consider when creating a productive workspace. Learn about how to create your own productive workspace by reading this article.
Culture-Based Design
Your office is the place where your staff come together to collaborate, and it has a huge impact on your culture. When working in an environment that reflects and enhances your culture, your people will work in a way that matches your brand. On the other hand, a dull and outdated office that detracts from your brand will limit the performance of your people.
Culture in office design is much more than signage and decoration. It encompasses the entire experience your people have while in the space, from the layout to the coffee. A workspace consultant can work closely with you and your designer to translate your brand into an office design that matches the needs of your company. Read this article for more help creating a workspace in line with your culture.
Staff Wellbeing
Staff wellbeing is an important part of your company’s success. High levels of staff wellbeing will mean your people are more engaged, productive, and collaborative. On the other hand, low staff wellbeing contributes to poor culture, low productivity, and staff conflict.
Workspace consultancies understand the importance of creating an environment that maximises your employee wellbeing. They will be able to work with your designer to optimise factors such as layout, lighting, ergonomics, and air quality. Maximising the wellbeing of your staff significantly improves their productivity. Consequently, a workspace consultant can prove an excellent investment.
Collaboration
Effective collaboration and communication are crucial to your business performance. 86% of staff cite a lack of collaboration or ineffective communication for workplace failures. Through its layout and features, your office design will either help or hinder communication at your company.
Using surveys and observation sessions, a workspace consultant will be able to build a detailed picture of how people work together in your office. They will then be able to work with your designer to design environments that enable seamless collaboration among your people. Collaboration increases productivity by 25% or more. If your consultant helps improve collaboration in your office, then they will prove an excellent investment.
Technology
Technology is becoming ever more important to the way we work, and the advent of hybrid working has only increased the speed of this change. With colleagues and clients globally, technology enables convenient communication. However, workspace technology involves more than hybrid meeting suites. Smart buildings can make your office safer and more secure. They also give you a better understanding of how your people use your office.
A workspace consultant will be able to advise you on how to effectively integrate technology into your workspace. They can assist in selecting and implementing tools and systems that improve the performance of your people. From smart access control to virtual reality suites, a consultant can help you equip your workspace with cutting-edge technology to improve your business performance.
Flexibility
All of your people are different and require different things from their workspace. What your company needs from your workspace will also likely change over time. It's crucial to incorporate flexibility and adaptability into your office so that all your staff can maximise their performance in your office, even as your business needs change.
Drawing on their experience and understanding of office design, a workspace consultant will to able to recommend design features and workspace strategy decisions that will help you future-proof your workspace. By doing this, they will prevent you from making mistakes that could prove very costly in the years to come.
Cost Optimisation
As mentioned earlier, real estate and staffing costs are the two highest overheads for most companies. Consequently, it's crucial that you carefully manage the costs of both, without reducing their performance.
A workspace consultant can also help you with this. They can analyse your current workspace expenditures and identify areas where savings can be made without compromising the performance of your business and people. They will also be able to assess the viability of investments such as air conditioning and lighting upgrades, to help you improve your overall real estate ROI.
Improving Your Real Estate ROI with Workspace Consultancy
By helping to improve the performance of your company at the same time as reducing your real estate risk and costs, a workspace consultant can prove an excellent investment for your business.
By helping you to define your workspace strategy, they provide clarity and confidence. Their expertise in areas such as collaboration, wellbeing, workplace technology and brand identity will help you increase the performance of your people. Having an expert to help you choose an office as well as assist you with flexibility and cost optimisation will significantly reduce the risks and uncertainties you face.
To take the next step, get your Ultimate Guide to Workspace Consultancy. There, you'll find answers to all of your most pressing workspace consultancy questions, from cost to outcomes. By the end of this guide, you'll know how to decide if you need a workspace consultant or not, and if so, where and how to begin. Download your consultancy guide here.
