Office Design
Are you preparing for your next office design project? Are you considering moving office or redesigning your existing space? If so, you’re about to start a big project with significant consequences for your company.
Working with a suitable designer is crucial to develop a design that meets your needs. However, working effectively with your office designer is even more important than choosing the right designer in the first place.
At Zentura, we regularly speak to companies who are preparing for an office fit out project. Many are unsure who to appoint to design their project, let alone how to get the best out of them.
In this article, we’ll talk you through 10 things you should know about working with an office designer. Although we provide office design, this article isn't to promote our services. These apply equally whether you are working with a specialist designer or a design & build firm. By the end, you'll know how to collaborate successfully with your office design for maximum success.
Culture is Crucial
Making sure your office design reflects and enhances your culture is absolutely essential. Otherwise, it will not improve your staff performance, regardless of how amazing it looks. It needs to suit and improve how your people work, as well as having a unique atmosphere that matches your culture and inspires your people.
You have a detailed understanding of your company's values, culture, and brand. However, your designer won’t have the same understanding. Allowing them to spend time with you and your staff will enable them to get a better feel for the culture. As a result, they will be able to produce a design tailored to your culture.
Functionality is Key
Real estate is probably the second highest overhead of your company – right after staff costs. Given that your office space is so expensive, it’s essential that your office design maximises the performance of your people.
It may be tempting for you and your designer to jump in and start discussing design concepts and features. However, this risks a poor design. You need to start with what the purpose of your office is, and what it needs to achieve for your company. You then need to define your workflow and the types of spaces you need. Only then can you start discussing design features.
Communication is Essential
Communication is the most important part of the collaboration between you and your designer. You need to fully communicate what you need your workspace to achieve. Otherwise, your designer will have to make assumptions, which may be incorrect. However, if you are too prescriptive, then your designer will not be able to use their expertise and creativity to design the best possible workspace.
To avoid this, you first need to plan your project and create a detailed design brief. You then need to set a clear deliverables and communications plan with your designer. With this foundation, your designer will have the information they need to create an on-brief design.
Budget is Essential
Unavoidably, your budget is a crucial part of your project. While you may not know exactly what your budget is before the design starts, it's important you give a rough budget to your designer. They will then know what features and specifications are appropriate for you.
If you are working with a design and build firm, they will be able to provide approximate costings with initial designs and then a fully detailed quote for the final designs. If you are working with a specialist designer, you will have to go through a tender process to cost your project.
Sustainability is Vital
It's easy to forget about sustainability so early in your overall project. However, sustainability needs to be considered early on if it is to be an effective part of your office design. This way, sustainability can be integrated into your entire project, rather than just as an afterthought.
Your designer should be able to recommend sustainable materials to reduce your carbon footprint. To maximise sustainability your designer should also consider how your office design can be delivered with the least possible environmental impact.
Layout is Critical
While many people think of office design as choosing paint colours and sofas, there is far more to it than that. Effective office design covers everything from the workflows and types of spaces to the design concept and finishes. The layout is one of the most important elements of a great office design.
Working with your designer to make sure you get the right variety of spaces included in your design is critical. As a result, you need to work with your designer to ensure that you create a space that matches the way your people work.
Furniture Matters
As the element of your workspace that your people interact with the most, it’s a central part of your office design. In the age of hybrid and collaborative offices, there is much more to furniture selection than desks and chairs.
You will have a good understanding of the way your people work. Your office designer will have a better understanding of the different types of office furniture available and how they can make your people more effective. Consequently, you’ll need to work together to create a furniture package that maximises the performance of your people.
Technology is Important
In the modern office, there is much more to technology than desktops and TV screens. Workspace technology now includes hybrid meeting suites, access control, and resource booking. However, it’s important your office design only includes technology that helps your people do their jobs more effectively.
We recommend you work closely with your office designer to consider exactly how your people work and how workspace technology can make them more effective. That way, you’ll avoid wasting money on expensive, unnecessary gimmicks in your office.
Lighting is Key
While it might seem a relatively minor consideration to be thinking about so early in the design process, lighting plays an absolutely crucial role in the wellbeing and productivity of your people. Natural light is the best form of lighting, creating significant wellbeing and performance benefits.
You’ll need to work with your designer to maximise the natural light available when planning your layout. We also recommend you include high-quality lighting. While this is an easy area to reduce the specification, poor-quality lighting will reduce the productivity of your people.
Good Design Takes Time
The final important thing to know about working with your office designer is that good office design takes time. While it may be tempting to rush the design phase or start by choosing design features you like, it's important to lay the foundations for a good design with careful planning.
It's also important to allow your designer time to iterate the design based on your feedback. Design is very subjective, and there are a lot of variables, so it’s unlikely you’ll be happy with the first design. By allowing the time to give your designer feedback on several versions of the design, you will ensure that your final design is as good as possible.
Working with Your Office Designer
An office design is an exciting opportunity to improve wellbeing, productivity, and collaboration amongst your staff. To maximise these opportunities, working with an expert and suitable office designer is absolutely essential. They can create a functional, on-brand, sustainable office that maximises the performance of your people.
Working effectively with your office designer is even more important than choosing the right designer in the first place. Having read this article, you now know how to collaborate successfully with your office designer for maximum success.
To take the next step in your office design journey, download your Definitive Guide to Office Design. You'll learn everything you need to know about office designers before you reach out to any designers. Download your design guide here.
For help choosing the right designer, read 8 Things to Look for in an Office Designer. To learn more about what goes into an office design, read Design & Build: The Process Explained. You can also explore our office design services here.
